Handbook1 Handbook2 Handbook3

Parent Handbook

The Parent Handbook below covers all the information, procedures and policies you and your child will need.

If you have any further questions in relation to school times, dates, policies or other general enquiries, please feel free to contact St Joseph’s Catholic Primary by phone on 4732 3999, during weekdays between 8:30am and 4:00pm.

  • Arrivals & Departures from School
    • Collection of Children from School

      School hours are 8:50am to 3:00pm. 

      The school will be responsible for the care and safety of the children between the hours of 8.20am until departure of the last bus - approximately 3.30pm. If you wish to take your child from school during school hours you are asked to:

      • contact the school office either by phone or letter, or
      • send a note to the class teacher.

    • Before School

      Parents are to say goodbye to the children at the school gate. The children place their bags on their class lines and proceed to the playground.  Supervision commences at 8.20am. For safety reasons children must not be dropped off before 8.20am.

    • After School

      It is very important that all children not travelling on buses are picked up promptly each afternoon, as supervision is minimal. Gates will be opened at 3:00pm for parents to collect children from the Undercroft behind the Administration Building.

      Note: Children who miss their bus or are late being picked up should go to the office and wait. After 3:30pm, children will be escorted to Joey’s Before and After School Care – a fee applies.

    • Children Walking Home

      Please be aware that children are not permitted to walk home without adult supervision unless written permission has been forwarded to the school.

    • Late Arrival at School

      Gates are locked at 8:50am when the bell goes. Students arriving after this time will need to be brought to the school office. A late arrival note is to be filled in by the parent, and then the student will be admitted to the administration building by the secretary, whereby the student will proceed to class.

      Parents will not be given entry at this time unless working in the classroom.

    • Early Departure from School

      Parents are to come to the school office to fill in an early departure note. The student will be called from class and leave via the school office. Parents will remain in the office foyer whilst waiting for their child.

    • Gates

      The school’s internal gates will be locked during school hours: 8:50am – 3:00pm. This is in line with Diocesan Policy and Child Protection Legislation.

    • Kiss 'n' Ride

      In Joseph Street, a place has been designated for Kiss 'n’ Ride - an area where children may be dropped off or picked up.

      Kiss ‘n’ Ride is a “No Parking” and “No Standing” Area.

      Parents must remain in their vehicles. According to traffic laws, there is a maximum time of 2 minutes for a car standing in the zone, regardless of whether the driver is still in the vehicle or not. Parking officers and Police patrol regularly and will impose fines if necessary. Parents are asked not to stand outside the Kiss ‘n’ Ride gates.

      Whilst waiting in the Kiss ‘n' Ride queue, please ensure the safety of pedestrians and do not obscure the pedestrian crossing.

      Parents are asked not to park in the Parish Centre carpark, Staff Carpark or the Administration Carpark in front of the School Office.

  • Communication
    • Contacting Teaching Staff

      If a parent wishes to discuss any aspect of their child’s schooling, the first person to refer to is your child’s class teacher. You can make contact by writing a note to your child’s teacher or contacting the school office and leaving a message. Please bear in mind that teachers often have duties at the children’s break times as well as before and after school, and therefore may not be able to contact you immediately.

      After discussions with your child’s teacher, if you still need to discuss an issue further, it is then suggested that you contact the Team Leader, and then the Assistant Principal or the Principal if the issue is unresolved.

    • Counselling

      Students have access to a part-time counsellor at school. Formal application needs to be made by the Principal to Student Services, Catholic Education Office (CEO) Parramatta. Applications are prioritised and parents contacted before counselling sessions can begin.

    • Reporting Student Progress

      Parents are encouraged to contact their child’s teacher if they have any concerns regarding the learning or wellbeing of their child. Again, please organise all interviews through the school office.

      Term One

      In Term One, “Meet the Teacher” nights are organised in order for programs and expectations for the year to be communicated.

      Term Two

      In Term 2, Parent Teacher interviews are organised.

      Semester 1 Reports are sent home for each student, in line with government policy and CEO guidelines.

      Term Four

      Parent Teacher Interviews are organised on request only.

      Semester 2 Reports are sent home for each student in line with government policy and CEO guidelines.

    • School Newsletter

      The school's newsletter is essential to home/school communication. Newsletters are sent home with your child, on a fortnightly basis on a Wednesday afternoon, and are also made available on the school website. Please check your child’s bag on this day for your copy, and note any important dates and information on your calendar or diary.

      Updates of important information will be sent home on the off-week in the form of reminder notes.

  • Curriculum
    • Preparation of School Programs

      Teachers are allocated time each week for the preparation of school programs for classes. This allocation is called Release from Face to Face (RFF).

      A specialist sports teacher provides the sports program to classes during this teacher release time.

    • Library

      The school library promotes both literature and e-resource learning. Students are encouraged to borrow from the library each week. A library bag is required to protect books in school bags.

  • General Information
    • Contact Details
      Click here for a larger Google Map
      Map to School


      Mrs Trish Reilly

      School Office Hours

      8:00 am - 4:00 pm - Monday to Friday


      St Joseph’s Primary
      94 Joseph Street
      Kingswood NSW 2747

      Phone: 4732 3999
      Facsimile: 4731 1432






    • Our Story


      The Sisters of St Joseph founded St Joseph's Primary in 1963 and were a presence in the school until 1981. The first lay Principal was appointed in 1982.

      St Joseph’s school serves the Catholic parish of Kingswood, which was established in 1970. The school supports the parish in its mission of evangelisation.

      Mission and Vision

      Learning is our work, i.e. learning about our Catholic faith, our world and ourselves. We promote the work of the Church through our diocesan Religious Education curriculum, Sharing Our Story, and through the provision of liturgical experiences drawn from our Catholic traditions.

      St Joseph’s aims to make learning relevant and purposeful. We prepare students to take their place in the 21st century by developing the skills of communication, collaboration and competition, to achieve their potential.

      School Description

      St Joseph's, located in Kingswood, presently has 270 students. The school has undergone extensive refurbishment of both buildings and grounds. Learning spaces are spacious and collaborative, providing facilities for both social and personal learning activities. Our grounds are well-maintained and students are involved in the greening of outdoor spaces.

      Educational Program

      A professional and dedicated staff supports students at St Joseph’s to learn without limits. Learning spaces are comfortable and contemporary. Technology is used to engage students with their learning and provide access to the world beyond the local community. Students have access to interactive whiteboards, iPods, Laptops and an increasing collection of smaller hand-held devices such as the DS, to develop skills and enjoy learning.

      Learning programs are based on the NSW Education Standards Authority (NESA) Key Learning Areas. Teachers work cooperatively to provide a range of learning experiences for groups and individuals, meeting the needs of each learner. Both learning support and enrichment is provided within the school’s curriculum.

      Students and their needs are at the heart of all we do at St Joseph’s. Learning without limits promotes lifelong learning.

    • Absences

      If your child is absent from school for any reason, send a note with the child when he/she returns to school stating dates of absence and reason. A verbal message through a child, or a telephone call cannot be considered acceptable. Please understand that this is a legal requirement and we have to follow up on absences. All absence notes are stored in the school records. If a child is away more than one day in a row, a phone call should be made to inform the school of the reason.

      Unexplained absences will be followed up by the school as it is a legal requirement that the school maintain accurate records.

      If your child is going to be on leave for extended periods (e.g. holidays), please advise the Principal, in writing, of the dates and reason for the leave.

      Late arrival or early departure from school is considered a partial absence, which requires a written note to be completed at the office explaining the reason for the absence.

    • Before and After School Care

      Joey's Before & After School Care

      Joey’s Before and After School Care Inc is a Child Care Benefit approved centre that is located on the school site. They have a flexible, relaxed, program catering to all ages and most interests, with staff that are dedicated and caring. They value and encourage family input.

      Hours of operation

      Monday – Friday (excluding public holidays)
      Mornings: 6:30am - 8:30am
      Afternoons: 3:00pm - 6:30pm
      Special 8:00am service also available

      Vacation Care

      Joey’s also runs a vacation care program during school holidays:
      Monday to Friday (excluding public holidays)
      7:00 am to 6:00pm

    • Bus Travel

      Bus travel is free upon application to Bus company (via the school office). Forms are available on the Busways website.

      • Infants pupils attending Kindergarten to Year 2 are entitled to apply for a pass irrespective of distance from home to school.

      • Eligible students in Years 3 to 6 MUST be NO LESS than 1.6km (radial distance), or 2.3km or more by the most direct practicable walking route to the nearest point of physical entry to the school.

      • Parents whose children will not be regular users of the bus service are advised not to apply for a bus pass, as the bus company is paid for 5 return trips per week for each pass issued, regardless of use.

      • If your child loses their bus pass, an application must be made direct to the appropriate bus company not the school office. A fee of approximately $15.00 for replacement of a bus pass will be charged by the bus company and this is payable directly to them.

      Please note that clarification of bus routes and times should be made directly through Busways.

      Please attach your child's bus number to his/her school bag.

      The bus driver has the right to confiscate the bus pass of any child misbehaving on the bus.  These passes are sent to the Principal. Passes are returned to the child after they have met with the Principal. Further action may be required if behaviour does not improve.

      Important Message for bus travellers moving from Year 2 to Year 3

      When your child is moving from Year 2 to Year 3, you will need to re-apply for an Opal Card as your child will NOT automatically receive one. 

      Important Note: If you live inside the stated area, you are NOT eligible and, therefore, will not receive free travel. Please do not fill in an application if you live inside this area.

    • Money Sent to School


      All monies sent to school need to be in an envelope, or preferably, in a plastic resealable bag (e.g. small zip-lock lunch bag) which should be clearly labelled with child’s name, class, purpose and amount. Permission notes should be given separately to the class teacher.

      Receipts are issued for all monies collected.

    • Payment of School Fees

      School Fees are payable within 30 days of issue of fees statement.  Statements are issued in Terms 1, 2 and 3 of each school year.  If you are unable to meet this commitment, please contact either the Principal or the School Fees Secretary on 4732 3999.

      In special circumstances, fees payments may be made by instalments. An application form (available from the school office) will need to be completed and approved by the Principal. Alternative arrangements for the payment of school fees can be made for those families experiencing financial hardship – contact the School Office to make an appointment with the Principal. Supporting documentation will be required.

      Electronic and Internet Banking

      EFTPOS, credit card and internet banking facilities are available for the payment of school fees and other school-based charges.

      When paying by EFTPOS you will need to attend the office in person and complete the relevant authority.

      Credit Card payments will be accepted by either attending the office in person and completing a Credit Card Payment Authority OR completing, signing and returning a Credit Card Payment Authority. Payment cannot be made via the phone or fax as authority slips must have an original signature.

      Postbillpay and BPay payments can be made by following the details as shown on your fees statement.

    • Parents' Association

      The Parent's Association Motto is: Participation and Communication

      All parents are members of the school’s Parent Association. The Parent Association supports the school in achieving education aims by supporting teachers in classrooms, fundraising for extra resources and ground maintenance with working bees.

      The Parent Association Meetings are held from 7pm in the Library.  Dates are to be advised.

      Early in the school year, the Annual General Meeting will be held. At this meeting, the executive for the next 12 months will be elected. All parents are eligible to nominate for executive positions.

    • School Lunches

      The school does not operate a canteen on site. Please ensure your children are sent to school with enough food for both Lunch 1 and Lunch 2.

    • Food Allergies

      With a number of children experiencing food allergies, some of which can be life-threatening, it is the school’s policy that children do not share their food.  Parents are also urged to avoid sending peanut-based foods to school.


    • Sport House Teams

      We have four house teams.  These teams form the basis for our Sports Carnival and for other sporting activities throughout the year. All children are allocated to a house on Enrolment.

      Fitzpatrick (Yellow) Breslin (Red)
      Rosen (Green) MacKillop (Blue)


    • Visitor and Volunteer Passes

      In line with child safety legislation, all visitors and volunteers who attend the school will be required to call in at the school office on arrival, to sign in and collect a visitor identification label.

      Please note that all parent helpers, excursion volunteers etc need to complete an Online Child Protection Training Module.  A record of parents who have complied with this requirement is kept at the office. When you come to school to help out in any area, or if you are attending an excursion, you are required to sign in and out at the office.

      After successfully completing the module, an email notification will be sent automatically to the volunteer’s email address and the school will be notified.

      All volunteers have an obligation to maintain strict confidentiality regarding any student, and to maintain appropriate volunteer/child boundaries at all times.

  • Health & Safety
    • Allergy to Nut Products - An Important Note

      There are several children in our school who have an allergy to nuts and nut products.


      Because of the potential loss of life it is crucial that we are all aware of nut allergies. Here are some facts about this allergy:

      • Nut allergy is one of the most serious food allergies because of the danger of developing the very severe and sometimes fatal condition of anaphylaxis.

      • Nut allergy symptoms can present themselves immediately after consumption or with direct contact of a nut or nut product.

      • Children do not ‘grow out of’ a nut allergy.

      • Nuts often turn up in unexpected food sources such as Thai food, fruit and nut mixes, fried food (in peanut oil), chocolate, cakes, muffins, biscuits, ice cream, breakfast cereals, muesli, confectionary, satay sauces and peanut sauces.

      The following are strategies that are used at St Joseph’s:

      1. No child or adult can give food to a child with this allergy. Their parents will provide them with ample food for each day at school.

      2. Your child can have any food that they normally enjoy, but parents need to talk to their child about not sharing their food with someone else.

      3. All children must remain in their seats at eating time to try and minimise the chance of any harmful crumbs being scattered around the room.

      4. All desks will be cleaned after eating time.

      Parents do not want their children to be treated differently to any other child attending St Josephs. All they want is for us to be alert to their needs and take necessary precautions to support their uniqueness.

    • Medication

      For the current policy regarding the administering of medication to students at school, see Medication Policy at St Joseph’s.

    • First Aid

      In the event of a minor accident at school, your child will be treated by a staff member who is a qualified First Aid Officer.  A note detailing treatment will be sent home with your child.

      In the event of a serious accident at the school, the following procedures will be taken:

      • The school will ring an ambulance
      • The school will ring parent/guardian
      • If your child is transported to the nearest hospital, a member of staff will accompany them and remain with them until a parent/guardian arrives.
      • The school will, in all cases, take the necessary steps to ensure the wellbeing of the child.
      • The School’s Policy with regard to head injuries is for parents to be informed. Parents make the decision as to whether the child remains at school or goes home.

      First Aid for Asthma Sufferers

      Parents are requested to advise the school if their child suffers from Asthma. Parents have the responsibility of ensuring their child knows how to take their puffer, and that their child has their puffer with them at all times.

      Parents are required to give written advice to the school on the frequency and number of puffs their child is required to take.

    • Head Lice

      If teachers suspect the presence of nits or lice, they aren’t permitted to inspect the child’s hair, but are required to contact parents. Exclusion due to lice or nits is in line with NSW Health Regulations.

      If head lice has been suspected in your child’s class, a note will be sent home informing parents that head lice is present in the class and detailing how to find out if your child has caught this condition. A sample of this note can be viewed by clicking on the first link below.  For further information on Head Lice, please click on the second link below.

      See also:

      • Urgent Medical Alert – head lice in Class
      • Information on Head Lice

  • Uniform
    • Bags

      School bags and lunch boxes with simple opening mechanisms would be appreciated.  Please ensure all bags and lunch boxes are labelled clearly with your child’s name.

    • Mufti

      Throughout the year, the children are invited to come to school dressed in mufti for special occasions. Mufti means that the children wear their play clothes (not their best clothes) and sensible footwear. Clothing must always be sun-safe. Singlet tops or midriff tops are NOT allowed. Shoes MUST be sports shoes. The children are encouraged to bring along a gold coin, as mufti is a means of raising money.

    • Hats

      Children should always wear the approved school hat with emblem during play and sport times.

      St Joseph's policy is - No Hat - Play in the Shade.

      This is for your child's protection. Baseball caps ARE NOT to be worn.

      School hats, as with all school uniform supplies, can be purchased from:

      Lowes, Penrith Westfield’s.

    • Paint Stains on School Uniform

      Please note - wet paint can be washed out immediately in cold water.  If paint has dried, soak garment overnight in cold soapy water, then hand wash, using ordinary soap.  Do not use hot water, laundry detergents or stain removers. Do not machine wash.

  • Appendices
    • Medication Policy at St Joseph's

      Administering Medication

      Some students require medication and/or management of health conditions at school. While parents have the ultimate responsibility for the administration of medication and the management of health conditions, schools are often asked to assist with the provision of these services. Medication may be required for health reasons or to assist learning or modify behaviour. Once it has been established that a student has a need for medication and an alternative cannot be administered outside of school hours, the school has a responsibility to provide for the administration of the medication. In some circumstances parents may be prepared or needed to assist with the administration of the medication or the health care procedure.

      Information regarding students’ medication and the management of their health condition is treated confidentially.

      Delivery of Medication to the School

      When medication is required to be administered during school hours, continuous medication should be provided to the school by parents in a pharmacy blister pack. If the parent is unable to deliver the medication to the school it is advisable that a responsible person nominated by the parent deliver it. If a student is given the responsibility of delivering the medication to the designated area a proper assessment of the risk must be conducted.

      Changes to Prescribed Medication

      The school needs to be made aware of any changes to the student’s medication. It is the responsibility of parents to inform the school of any changes of medication and that for each change the relevant forms (see Notification of Changes to Medication) need to be completed and forwarded to the school to be kept on file.


      In relation to the administering of antibiotics during school hours, a written request to the school from a parent will be sufficient. It is important that any medication be submitted in its original packaging, with the student’s name and details regarding administering the medication clearly marked. Please also note if the medication requires refrigeration.

      General Points on the Administration of Medication

      Any prescribed medication supplied to the school by parents must be in its original container, clearly marked with the:

      • students’ name
      • name of the drug
      • dosage
      • frequency of administration
      • prescribing doctor.

      Prescribed medication is kept under lock and key at school until the time of administration, generally at either 11:30am or 12:00 noon daily. This procedure allows for the minimisation of interruptions to classes.

      Medication is administered by two nominated staff members at these set times, and a written log is kept of all administration of prescribed medications.

    • Notification of Change to Medication



      To be completed by Parent/Guardian


      Name of Student: _______________________________________________________________

      Name of Prescribing Doctor: _______________________________________________________

      Reason for Change:  ____________________________________________________





      Medication Details

      Condition Name Medication Name Dosage Time of Administration (11.30am/
      Special Instructions Self



























    • Urgent Medical Alert - Head lice in Class

      Dear Parents,

      As there have been several re-occurring outbreaks of head lice in your child’s class, we are asking that all parents examine their child’s hair for signs of lice infestation.

      Signs and symptoms-

      • Visible signs of nymphs or lice clinging to shafts of hair (often difficult to see)
      • Sometimes the lice can be seen crawling along the scalp
      • Visible signs of eggs very close to the scalp and/or along the hair shafts in abundance (eggs far from the scalp and few in number are probably no longer viable)
      • Fine black powder (lice faeces) or pale grey lice skins may be seen on the pillowcase
      • A tickling feeling in the hair
      • Itchy scalp from lice bites
      • Sores can develop from scratching and these can sometimes lead to infection and swollen glands.

      Staff at the school are not permitted to check for nits or lice, so if your child exhibits any of the symptoms described, parents will be called to check their child’s hair and, if necessary, to remove them from school. It is a directive from the NSW Department of Health, that carriers of head lice must be excluded until the infestation is treated and all the eggs have been removed.

      Yours sincerely

      Patricia Reilly


    • Information on Head Lice

      What is head lice?

      Head lice are wingless parasites that live on the scalp.  Lice are unable to fly or jump from one person to another; however, they can crawl. The most common way for lice to spread is from head-to head contact. They may also get from one person to another by sharing combs, brushes, hats, towels, sleeping bags or bed linens with an infected person.

      What is the treatment for head lice?

      For Safety's Sake:

      IMPORTANT: Medications for head lice should not be used on children under age 2 and should not be applied by pregnant women. For children under age 2, use a nit comb. If this doesn't work, contact your health care provider for recommendations.

      Be careful when using commercial or natural products. Cover eyes with a towel or washer being careful not to get it in the eyes. Wear gloves and wash hands thoroughly after use.

      Do not use insecticides, methylated spirits or kerosene on heads as a treatment for head lice.

      The most important thing is to use head lice medication to kill the lice on the person and other family members. Wash clothing and bedding that was used 2 days before treatment by the person who has lice.

      Use an over-the-counter or prescription medication approved by your health care provider. Follow all instructions about how to use the medicine. Note: Do not use creme rinse or combination shampoo/conditioner before using lice medicine. Don't wash hair for 1 to 2 days after applying medicine.

      Using the comb and conditioner method

      (This method has become very popular in recent times, especially as some parents are concerned about the effects of the regular use of chemical treatments)

      Conditioner does not kill the lice but stuns them for about twenty minutes, which is long enough to comb out the lice. Apply generous amounts of cheap conditioner to dry hair, covering each hair from root to tip. Use white conditioner as the lice and eggs are easier to see. Detangle the hair using an ordinary comb and part into sections. Immediately comb the hair with a fine tooth lice comb, starting from the base of the scalp.  Comb each section several times, wiping comb onto a tissue to check for lice and nymphs.  Repeat combing all through the hair until no more lice are found on the comb.

      After treatment

      • Check hair and comb with a nit comb (usually included in lice medication package) every 2 to 3 days to remove nits and lice. Continue checking for 2 to 3 weeks to be sure they are all gone.
      • Machine wash all clothing and bedding with hot water and dry on high for at least 20 minutes. Dry clean clothing that is not washable.
      • Store all clothing, stuffed animals, comforters that can't be washed or dry cleaned in a sealed plastic bag for 2 weeks.
      • Soak combs and brushes in rubbing alcohol or Lysol for 1 hour or wash with soap and hot water.
      • Vacuum the floor and furniture where the person with lice usually sits and lays.

      Note: Head lice do not live long once they fall off the person so don't spend a lot of time or money on cleaning.

      Alert school officials if you find head lice on your child

      The only way to be certain that head lice will not persist is to adequately treat anyone who has them. If you discover head lice on your child, chances are that someone else in the classroom is also affected.

      Remember that head lice do not imply unsanitary living conditions. You are doing your child, his or her classmates and the teacher a disservice if embarrassment keeps you from sharing information about head lice.

Parent Handbook

  • The Parent Handbook below covers all the information, procedures and policies you and your child will need.

    If you have any further questions in relation to school times, dates, policies or other general enquiries, please feel free to contact St Joseph’s Catholic Primary by phone on 4732 3999, during weekdays between 8:30am and 4:00pm.

  • View Parent Handbook
  • Print to PDF


St Joseph's Primary has a number of school-based policies and procedures that govern various aspects of our School life. These provide the framework within which we operate.

The Catholic Education Office, Parramatta Diocese, also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.


  • St Joseph's Primary has a number of school-based policies and procedures that govern various aspects of our School life. These provide the framework within which we operate.

    The Catholic Education Office, Parramatta Diocese, also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.

  • View Policies

Contact Us

Click here for a larger Google Map


Trish Reilly

School Office Times

8am - 4pm - Monday to Friday


St Joseph’s Primary
94 Joseph Street
Kingswood NSW 2747

P 4726 4200
F 4726 4299

Please contact the school using the form below

Enquiry: *
Your name here: *
Your email here: *
Your message: *
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Contact Us

  • Click here for a larger Google Map


    Trish Reilly

    School Office Times

    8am - 4pm - Monday to Friday


    St Joseph’s Primary
    94 Joseph Street
    Kingswood NSW 2747

    P 4726 4200
    F 4726 4299

    Please contact the school using the form below

  •  Send us an email
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